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When writing content for clients you save files on your network, desktop/laptop or the cloud. Therefore, there is a chance that data can be lost or stolen. Documents can be ongoing and take a long time with multiple revisions, so it helps to keep your content safe. But don’t worry, it isn’t as complex as you might think. From updates to encryption to cybersecurity, here are some suggestions.
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Whether you write documents as a single person or with your agency, security is always vital. However, your business will benefit from expert help when it comes to cybersecurity and network safety. Rather than hiring full-time and expensive IT staff, small business IT support services offer a cheaper and more convenient way to keep your data safe. This means your documents are at minimal risk and you can recover from losses quickly for your clients.
Keep Your Content Safe with Updates
There are around 2,200 cyberattacks per day all over the world. If you lose your content, then you potentially lose business. It doesn’t look professional and clients won’t appreciate potentially sensitive data being stolen. Keeping software updated helps keep your computer(s) safe and provides an extra layer of security. Hackers use “backdoors”, which are essentially exposed methods of access. Software and hardware updates will close backdoors for extra security.
Backup Documents on the Go
One of the core principles of computer security is backing up data. Data loss can be devastating to a business due to loss of reputation. It can also cost so much that you may not recover. However, while you can’t guarantee 100% security, regular backups can help when something happens. Cloud apps like Google Docs save your work whenever a change is made. You also have version control. Yet it will also help to save copies of work to other drives on your system.
Keep Your Content Safe with Basic Security
Basic cybersecurity will give you a massive advantage when it comes to data security. Securing your computer network and IT system is fairly easy and makes it much harder for hackers to steal or intercept data. So, cybersecurity best practices can help boost business with security:
- Use a strong and separate password for computer accounts and emails.
- Install antimalware apps such as Malwarebytes for realtime security.
- Turn on 2-step verification for accessing document apps such as Google Docs.
- Consider using password managers like LastPass for secure access.
- If you have employees, ensure they are aware of bioengineering and best practices.
Just installing a malware app provides an extremely powerful way to guard against potential threats, keeping your client documents and hard work safe from possibly being lost forever. Of course, any employee you use should also be aware of how to keep data and documents safe.
Restrict User Access
One of the key ways of securing against deliberate or accidental data loss such as client-focused SEO articles, is to restrict who can access them. You don’t want anyone making changes to original work, including clients. Apps like Google Docs provide tools for restricting who can change or even view a document. It is in your best interest to take full advantage of this kind of user access control or you can end up in a world of headaches, disputes and lost work.
Use Encryption to Keep Your Content Safe
Encryption is an excellent way to restrict access to a computer system. When working on an SEO content campaign for a client, you can potentially have hundreds of documents, collaborated on by dozens of people. All that work can be lost with one false move or lapse of security. Encryption tools add an almost unhackable layer of security to computer systems, networks and drives. That’s why over 60% of companies have a working encryption strategy.
You may be at a loss as to where to begin when it comes to using encryption to keep your content safe. In this case, you may want to consider looking into taking relevant Cyber Security Courses to educate yourself on the matter. This way, you can complete the work yourself without having to hire or outsource this task. You’ll gain a lot of valuable information and insights in these courses that will help you keep your content safe for clients.
Consider Cold Storage Devices
The most common way of storing data such as client documents is on local desktop or laptop disk drives, network servers and cloud systems. These are all excellent and have their own merits, provided you have adequate security. Even so, you can use cold storage for even greater peace of mind. This is easy and includes USB sticks, external solid state drives (SSD) and writable media. These are all cheap but effective and can be used alongside encryption tools.
Summary
Using IT services will help keep your content safe and systems running well and secure. However, you will greatly enhance security by using cybersecurity best practices whether you’re a sole writer or offer agency services. And remember, offline cold storage is actually unhackable.
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